Emergency Weather Procedures

 

Emergency Closing Announcements


The Board of Education has authorized the Superintendent to close schools in the event of hazardous weather or other emergencies, which endanger the safety of students, staff, or school property.

 

 

ANNOUNCEMENT #1: REDUCED YELLOW BUS SERVICES – On days when it is warranted, a plan for reduced transportation services formulated to operate on a limited basis when bad weather prevails shall be put into effect.  All staff report as usual.

  • All Transportation employees will be notified by the Transportation Department as soon as the decision for reduced service is made.

  • Only yellow bus riders will be notified.

 

Reduced Bus Service

ANNOUNCEMENT #2: E-Learning Day

Due to the projected weather forecast for [insert day and date], Champaign Unit #4 Schools will have a full remote instructional day. All students and staff PreK-12 should follow the E-Learning Day instructional schedule, which can be found on our website. Zoom links will be shared with students via Google Classroom. Essential (Group A) O&M and Custodial staff should report. All other staff should work remotely.  Athletic updates will be provided by the coaching staff as appropriate.

 

 

ANNOUNCEMENT #3: Snow Day School Closing

Due to the projected weather forecast for [insert day and date], Champaign Unit #4 Schools will be closed due to inclement weather.  Only Essential (Group A) O&M and Custodial staff should report.  Athletic updates will be provided by the coach as appropriate.

 

 

ANNOUNCEMENT #4: Early Dismissal (ALL STUDENTS)

 (If inclement weather sets in after children have been delivered to school, the decision for early dismissal OF ALL STUDENTS will be made no later than 11:00 a.m.)

 

The Champaign Unit 4 School District will be dismissing ALL STUDENTS at NOON today due to weather conditions.  The morning half-day classes will be dismissed at the normal dismissal time. There will be no afternoon pre-kindergarten classes in Champaign.  All staff should report as usual. 

 

Employee Reporting Expectations


Announcement #2: E-Learning Day

 

In the event the Superintendent announces an E-Learning Day (Announcement #2), staff members should report to work as outlined below.

 

GROUP A

  • Operations and Maintenance administrative staff (Henry Walker, Paul Douglas, Richard McQueen, Josh Munk, and Ashlee McHaney)

  • Custodial staff (all levels)

  • Building & Grounds Maintenance Workers


Employees in Group A are expected to report for snow removal. Hourly Group A employees reporting to duty will be compensated for their regular work day. They will also be paid time and a half for each hour actually worked. All Group A Staff not reporting to duty will need to use Vacation or Personal Leave to cover the absence. If Vacation or Personal Leave is not available, the absent employee will be docked for the absence. Supervising administrators do not have the authority to “waive” the requirement for this group of employees to report to duty.


Depending on the evening activities schedule, O & M administration may call in night shift custodians early to facilitate clearing and allow them to return home in a timely fashion. In the event of inclement weather, custodians should monitor their email and telephone for reporting directions.


GROUP B

  • All Other Employees


Employees in Group B should work from home. Supervisors should offer professional development opportunities (online professional development modules, paper-based training materials, etc.) or specific offline tasks (assembling student materials, completing paperwork, etc.) to those staff members who are either unable to engage with students at home during E-Learning (a Teacher Aide without a home Internet connection, for example) or whose normal duties cannot be completed from home (Bus Drivers/Monitors, Food Service staff, Hall Monitors,  et al). These materials should be provided by the Supervisor prior to the E-Learning Day. All hourly staff members who meet the expectations established by their supervisors will receive their full daily compensation regardless of the actual number of hours worked. (No staff member will be required to work more than their regular number of hours without extra compensation.)

O&M Administration may contact Storekeepers to ask for their assistance with snow removal.  In the event that they are contacted and report to assist, they will be compensated for their regular work day. They will also be paid time and a half for each hour actually worked. 

ANNOUNCEMENT #3: Snow Day

In the event the Superintendent announces a Snow Day (Announcement #3), staff members should report to work as outlined below.


GROUP A

  • Operations and Maintenance administrative staff (Henry Walker, Paul Douglas, Richard McQueen, Josh Munk, and Ashlee McHaney)

  • Custodial staff (all levels)

  • Building & Grounds Maintenance Workers


Employees in Group A are expected to report for snow removal. Hourly Group A employees reporting to duty will be compensated for their regular work day. They will also be paid time and a half for each hour actually worked. All Group A Staff not reporting to duty will need to use Vacation or Personal Leave to cover the absence. If Vacation or Personal Leave is not available, the absent employee will be docked for the absence. Supervising administrators do not have the authority to “waive” the requirement for this group of employees to report to duty.


Depending on the evening activities schedule, O & M administration may call in night shift custodians early to facilitate clearing and allow them to return home in a timely fashion. In the event of inclement weather, custodians should monitor their email and telephone for reporting directions.


GROUP B

  • All Other Employees

 

All employees in Group B should stay home and not report to work.

O&M Administration may contact Storekeepers to ask for their assistance with snow removal.  In the event that they are contacted and report to assist, they will be compensated for their regular work day. They will also be paid time and a half for each hour actually worked. 

Winter Weather Decision Guide


When winter weather occurs, the Champaign Unit 4 School District has a plan. The safety and well-being of our students is paramount; thus, the District has a comprehensive plan that is executed every time there is consideration of a school closing due to weather conditions. We understand that our decision affects families in a variety of ways. With that in mind, we thought the following information about the decision-making process would be helpful information for Champaign Unit 4 families.

How do we make the decision?
Please understand that in times of challenging weather conditions we make the decision to open or close schools based on a careful consideration of all relevant factors, such as:

  1. Weather service information - The District consults with the National Weather Service for updates regarding temperature and road conditions. 

  2. Temperature and wind chill.

  3. Bus company information - District Office administration talks to the transportation department to learn more about road conditions and access to neighborhoods and streets that are more challenging during times of inclement weather. 

  4. Amount of snow and ice accumulated.

  5. Whether snow/ice is continuing.

  6. Building conditions - Schools are checked to make sure electricity and heat are working properly.

  7. Parking lot and sidewalk conditions - Administrators talk to maintenance and custodial staff members who are responsible for clearing and treating school parking lots and sidewalks. 

  8. Discussion with city and county officials about snow removal status for city and county roads.

  9. Discussion with other school districts.

Who makes the decision?
The Superintendent makes the final decision to keep schools open or close school during inclement weather. The decision is made based on the factors mentioned above.

When is the decision made?
The Superintendent will announce an E-Learning Day as soon as practical (but no later than 2:00 p.m. the day before) in order to provide time for staff to gather resources and prepare accordingly. If weather predictions prevent a decision from being made the day prior, E-Learning will not be used.  Instead, a traditional “Snow Day” will be called by 6:00 a.m. the day of the inclement weather.

How do we contact parents?
If the District plans to close schools or limit bus service due to inclement weather, the announcement is immediately posted on the front page of the District website and on the official District social media accounts, including Facebook and Twitter. Local news outlets are notified immediately, but parents should be aware that the District does not have direct control over how quickly or accurately closings are reported by the media. If a decision is made the evening before, parents and staff will receive a phone call from our messaging service, School Messenger, as soon as possible to alert them of the next day’s school closing or changes to bus service.  If a decision is made in the early morning hours, parents and staff members will receive phone calls starting at 6:00 a.m., though the decision may be posted prior to 6:00 a.m. In the case of an early dismissal due to weather, a decision will be made no later than 11:00 a.m. and communicated to parents as soon as possible using the same methods as stated above. Please consider the District website as the official announcement. 

Athletics/Extra-Curricular Activities

If school is not in session, all athletic and extra-curricular activities events, including practices, may be cancelled.  The only exception involves clubs or teams participating in post-season events. 

 

Road Conditions

The following road conditions are considered when determining to keep schools open or to close.  They are found in priority order:

1.      Main streets in the school district used for bus routes and stops.

2.      State highways or interstate highways in the school district used for bus routes and/or stops.

3.      Access to the bus garage for bus fleet staging, fueling or maintenance.

4.      Parking lots of school buildings.

5.      Entrances and sidewalks to each school building.

6.      Side streets, cul-de-sacs, or streets where bus routes or stops are not located.

7.      State highways or interstates out of the district not used for bus routes.

 

 

Closing School Due to Excessive Cold

 

Wind Chill       0 to -20  School open

Wind Chill      -21 to -32      School may be open

Wind Chill       Under -32 School will close 

 


Wind Chill Chart

Website by SchoolMessenger Presence. © 2022 Intrado Corporation. All rights reserved.